The 10 Best Personal Training Software Options

Finding the right personal training software can transform the way you manage your business. With so many tasks to juggle—online booking, session reservations, virtual training, automated billing, integrated payments, performance reports, branded mobile apps, membership management, trainer scheduling, and marketing—you need a platform that brings it all together. 

Among the top platforms on the market, including WellnessLiving and Vagaro, Mindbody rises to the top as the most comprehensive choice for personal trainers and training studios. Rather than relying on multiple tools, you get every core feature in one intuitive system designed to streamline your day, boost revenue, and deepen client relationships. From solo mobile trainers to those running semi-private sessions or multi-location studios, Mindbody offers the flexibility and power needed to elevate the client experience and support sustainable growth

When it comes to choosing personal training software, Mindbody rises above the rest in terms of feature breadth. The platform equips personal trainers and studio owners with everything they need to run their business: session scheduling, payments, marketing, staffing tools, memberships and packages, and even virtual training—all accessible from one streamlined dashboard. Beyond simple scheduling, Mindbody strengthens client retention, boosts online visibility, and accelerates revenue growth through built-in automations and powerful business tools.

Many trainers discover that other platforms leave critical gaps—missing on-demand content options, minimal automation, or features that only support in-person sessions. Instead of relying on a basic booking tool, trainers benefit from an all-in-one business platform that supports every part of their workflow and fuels long-term growth. 

Mindbody delivers everything personal trainers need to manage and grow their business. Designed for both in-person and hybrid training models, the best personal training platform offers robust scheduling tools, fully branded personal training mobile apps, automated billing, marketing features, and the ability to create and sell online training programs. With advanced CRM capabilities, effortless online booking, and automated client check-ins, it supports trainers who want to scale efficiently, strengthen client relationships, and build a thriving community—whether they're working from a studio, outdoors, or virtually. 

Explore the top personal training software options with our curated list of leading platforms. Success in the personal training industry demands more than expertise and a well-equipped space. In a competitive fitness market, trainers need modern software solutions that simplify daily operations, elevate the client experience, and keep their business running smoothly from day to day. 

With the right personal training software, you can keep your business organized, allowing you to concentrate on other important areas, such as coaching clients at the highest level. When you can seamlessly manage scheduling, client profiles, marketing, memberships, and daily operations in a single streamlined system, things become far easier. Because there are so many tools available, it's important to choose a platform that aligns with your unique training model and supports long-term growth. The question is: which software delivers the most complete set of features designed specifically for personal trainers? 

Although many software solutions exist for personal trainers, one platform consistently stands out for its depth of features and unmatched customization: Mindbody. This guide takes you through a detailed comparison of the top personal training software platforms and highlights how Mindbody stacks up against other leading tools in the training industry. 

Looking to streamline operations and accelerate growth in your personal training business? Personal training management software can make a major difference—and Mindbody provides the kind of all-in-one solution that helps trainers elevate their workflow and client experience. 

#1 sports facility software: Mindbody

For trainers exploring the top personal training management platforms, Mindbody quickly emerges as a leading choice thanks to its features built specifically for the needs of training businesses. The platform includes everything from advanced scheduling and automated billing to membership management, online training capabilities, and fully branded client apps. With these tools handling payments, bookings, and key administrative tasks, personal trainers can stay focused on coaching, delivering great client experiences, and growing their business with confidence. 

Pros 

• A complete all-in-one platform: Booking, scheduling, payments, online training, client management, and reporting all live under one roof. Mindbody offers personal trainers a comprehensive business management system with an extensive lineup of tools and services. 
• Built-in visibility and brand exposure: Because Mindbody is widely recognized across the fitness industry, personal trainers gain access to a large, active user base. Listing your services on the Mindbody app gives your training business a powerful advantage when it comes to reaching new clients. 
• Custom-branded mobile apps: Trainers can create fully branded apps that deliver a seamless client experience. Clients can book sessions, purchase packages, track memberships, and manage their accounts anytime, from anywhere. 
• Marketing tools that work for you: Mindbody equips trainers with the ability to use advanced marketing automations like email and SMS messaging that triggers at the right moment. Personal trainers can use Mindbbody marketing tools to make sure communication with clients is smooth and easy.  
• Integrated payment processing: Mindbody Payments, powered by Stripe, enables personal trainers to streamline operations, reduce costs, and increase revenue through fully integrated payment processing. It allows trainers to accept payments through the Mindbody app, their online store, or in-person. The platform provides real-time income insights, industry-leading fraud protection, and continuous access to the latest payment innovations from Stripe. 

Cons 

• Some onboarding time required: Because the platform includes such a robust suite of features, new users may need a bit of time to get familiar with everything. Mindbody provides training and support to ensure setup is straightforward. 
• More features than some solo trainers need: Smaller or newly launched training businesses might find certain tools unnecessary at first, depending on their size and goals. 

Tips for how to select software for your personal training business

Operating a personal training business means handling several tasks, such as session scheduling, client management, payments, and ongoing communication. The right software simplifies those tasks, giving you more time to focus on your clients and the experience you deliver. 

Below is a step-by-step guide to help you evaluate and select the best personal training software for your needs. 

1. Define your business's needs 

• Start by identifying which tools are essential for your training model; whether that includes session scheduling, program delivery, client tracking, marketing, or automated billing. 
• Think about the specific features that support your style of training, such as virtual coaching, recurring memberships, package management, custom programs, or branded apps. 

2. Explore top personal training platforms 

• Look into leading personal training software providers, including Mindbody. 
• Spend time reading reviews, success stories, and testimonials from trainers and studios that resemble your business. 
• Prioritize providers known for consistent performance, strong support, and continued innovation. 

3. Compare features and capabilities 

• Create a checklist of the must-have functionalities, such as: 
• Trainer and client scheduling 
• Online booking 
• Communication and marketing automation 
• Payment processing and billing tools 
• Custom mobile app options 
• Evaluate each platform's strengths, limitations, and ease of use. 

4. Confirm integrations and compatibility 

• Make sure the software integrates smoothly with your current systems or effectively replaces them. 
• Check that trainers, clients, and staff can access the platform from mobile devices without friction. 

5. Try demos 

• Schedule live demos with personal training software providers. 
• Test the interface from both the trainer and client perspectives. 
• Determine how intuitive the tools are for everyday tasks like booking, coaching, and tracking progress. 

6. Consider customer support 

• A strong support team is crucial. Ask about onboarding services, live support availability, and training resources. 

7. Plan for growth 

• Choose a platform that can scale with your business. 
• Look for flexible pricing tiers and features that can support additional trainers, locations, or services as you grow. 

8. Review pricing and value 

• Compare different pricing structures, including monthly subscriptions, tiered plans, or per-trainer pricing. 
• Make sure you understand what each plan includes, such as automations, upgrades, and customer support. 

9. Study the contract details 

• Go through terms and conditions thoroughly. 
• Note any cancellation requirements, additional fees, or upgrade limitations. 

10. Check references and independent reviews 

• Talk with other personal trainers about their experiences. 
• Look at feedback on platforms like Trustpilot for insight into real-world performance and reliability. 

11. Commit to your preferred platform 

• Finalize and confirm pricing, terms, and service agreements.  
• Schedule your launch date. 

12. Train your team 

• Set aside time for team training and onboarding. 
• Use available tutorials, help centers, or webinars to ensure a smooth transition. 
• Gather early feedback so you can fine-tune your setup. 

Why Mindbody stands out for personal trainers

When it comes to personal training management, Mindbody continues to be a front-runner thanks to its powerful suite of training-specific features. With tools that include advanced scheduling, automated billing, membership and package management, virtual training capabilities, and fully branded client apps, it gives trainers everything they need to deliver a seamless experience. 

Mindbody features for personal training businesses

Branded apps for personal training businesses

A custom-branded personal training app gives trainers and clients a polished, seamless mobile experience across iOS and Android. Mindbody builds fully branded apps that reflect your training business's identity, making it easy for clients to book sessions, manage memberships, update account details, and stay connected from anywhere. Clients can also reach your business, explore services, and stay engaged through a familiar, intuitive interface. Push notifications help promote offers, classes, events, and updates, ultimately driving retention and revenue. Because the app syncs directly with the Mindbody platform, every booking, purchase, and profile update stays perfectly aligned in one place. 

Booking and scheduling for personal training businesses

Mindbody offers one of the most flexible and efficient booking systems available for personal trainers. Clients can schedule sessions, purchase training packages, and manage their appointments in one unified platform. Trainers can set up dynamic pricing, custom packages, and automated confirmations or reminders to reduce no-shows. Digital waivers, contracts, and check-ins are easily integrated, and every schedule update refreshes instantly across your website, your branded app, the Mindbody app, and the entire Mindbody Affiliate Network. Trainers can even automatically notify waitlisted clients when a session opens up—keeping schedules full without manual work. 

Mindbody app for personal training businesses

With access to millions of active users, the Mindbody app helps personal trainers reach new clients who are actively searching for their services. An average of 3 million consumers explore fitness, wellness, and beauty offerings on the app each month, giving personal trainers a powerful channel for discovery. Mindbody connects your training sessions and programs to major search platforms, boosting visibility and driving new business. Clients can browse your available times, memberships, and training packages with ease, while trainers maximize revenue by filling slower hours or raising prices during peak times with dynamic pricing. Every month, over 129,000 consumers find a new business through the Mindbody app, which creates ongoing opportunities for trainers to grow. 

Dynamic pricing for personal training businesses

Attendance and demand can shift from hour to hour, making Dynamic Pricing a valuable tool for personal trainers. Whether prime evening sessions fill instantly or midday slots slow down, Dynamic Pricing adjusts session rates automatically within your preset price range to keep your schedule working efficiently. 

Mindbody's Dynamic Pricing engine analyzes factors like historical demand, availability, and even external conditions such as weather or local events. Trainers maintain full control over pricing rules, client protections, and availability. The result is a balanced approach that fills slower sessions and maximizes revenue when demand spikes. 

Online store and ecommerce capabilities for personal training businesses

Mindbody transforms your training business into a 24/7 online shop where clients can purchase memberships, packages, products, and digital programs anytime. Trainers can expand beyond in-person offerings by selling on-demand video programs, specialty coaching packages, nutrition guides, apparel, and more—all from one system. 

Every purchase option can be customized and linked directly to your booking flow, so clients see relevant add-ons after scheduling a session. Trainers can offer digital waivers, gift cards, contracts, and membership upgrades online. Payment processing, shipping settings, taxes, and rewards programs are built in, and once Mindbody payments are enabled, your business can securely accept payments without needing additional e-commerce tools. 

Automated billing and payments for personal training businesses

Mindbody's automated billing and payment tools simplify the financial side of running a training business. Powered by Stripe, the platform handles recurring payments, invoicing, charges, and payment tracking, all with PCI Level 1 security.
 
With competitive per-transaction pricing and no monthly fees or minimums, personal trainers get a flexible and affordable payment system. Trainers can manage inventory, track transactions in real time, and even accept mobile payments through the Mindbody Business app. Automatic billing updates and built-in card management make payments smooth for clients and stress-free for trainers. 

Marketing and messaging for personal training businesses (SMS, email, AI front desk)

Mindbody makes marketing simple withautomated email and SMS tools that deliver client-specific messages at exactly the right time. Personal trainers can send personalized reminders, promotions, win-back campaigns, intro offers, and more without managing lists manually. Real-time client activity and history fuel automated communication flows, while customizable templates help you stay on brand. 

Mindbody's AI-powered front desk assistant works around the clock to answer questions, book sessions, and follow up with clients who miss calls, freeing trainers to focus on coaching rather than administrative tasks. 

Robust reporting and analytics for personal training businesses

Personal trainers can make informed, timely decisions using Mindbody's comprehensive reporting and analytics tools. The platform provides real-time visibility into revenue, client behavior, payroll, staffing, and other key metrics, making it easier to spot trends early and address issues before they affect your business. Performance can be reviewed by day, month, or year, and detailed breakdowns help you understand exactly which services, products, or training programs drive the most revenue. 

Mindbody includes more than 100 built-in reports, along with AI-driven insights that surface important patterns automatically. Unlike other platforms that restrict access to data or require manual exports, Mindbody presents clear, actionable information in only a few clicks. Trainers can quickly identify which promotions attract new clients, determine which sessions or coaches perform best, and optimize inventory or scheduling as needed. Each insight contributes to stronger decision-making and supports sustainable, long-term growth for your personal training business. 

Capital, cash flow, and funding for personal training businesses

Mindbody Capital gives personal trainers access to the cash flow they need to expand their business without the complications that come with traditional financing. Trainers can receive pre-approved funding offers directly inside their Mindbody dashboard, with no applications, credit checks, interest, or hidden fees involved. This makes it easier to take on projects such as hiring additional staff, upgrading equipment, opening new locations, or launching new training programs. 

Instead of relying on credit history or collateral, Mindbody Capital evaluates real sales data to determine funding eligibility. This approach streamlines the process and helps trainers move quickly when opportunities arise. With fast, transparent access to working capital, personal training businesses can grow with confidence and maintain steady momentum throughout the year. Mindbody Capital is only available in select regions.  

Insurance for personal training businesses

Protecting your personal training business is just as important as delivering great sessions to your clients. Mindbody Insurance simplifies that responsibility by offering competitive pricing, flexible policy options, and coverage designed specifically for the needs of personal trainers. Rather than using generic plans, these policies reflect the unique services you offer, the training formats you provide, the equipment you use, and the hours you operate. This ensures you only pay for coverage that truly aligns with your business. 

Mindbody Insurance is built with an understanding of the day-to-day demands of a modern training business. The team helps you create a policy that keeps you compliant and fully protected while also giving clients confidence in your professionalism. Coverage options include general liability, property insurance, additional insured endorsements, and more. With the right plan in place, you can stay focused on coaching and client results, knowing your business is well protected. Mindbody Insurance is only available in select regions. 

24/7 support for personal training businesses

Running a personal training business means that schedules often start early and run late, and even small disruptions can affect operations and client satisfaction. Reliable support helps keep your operations running smoothly. 

Mindbody delivers this support at no extra cost. The Mindbody AI Assistant provides guidance in more than 100 languages and walks you through solutions step by step whenever questions come up. This reduces the time you or your team needs to troubleshot the softare and gives personal trainers quick, accurate answers. When additional help is needed, you can reach Mindbody's around-the-clock support team through chat, email, or phone for immediate assistance. 

The best personal training software for managing and growing your business

Selecting the right personal training software can have a major impact on your success. Running a personal training business—whether you operate independently, manage a training studio, or offer virtual and on-demand coaching—requires more than simple scheduling and payment tools. The ideal platform should simplify your daily workflow, strengthen client relationships, and provide the foundation you need for long-term growth. 

Mindbody is a leading all-in-one software solution for personal trainers, designed to remove administrative friction and support scalable success. The platform includes automated billing, integrated payment processing, virtual training capabilities, and fully branded mobile apps that elevate the client experience. With intelligent tools handling the operational details, you can stay focused on coaching, building client loyalty, and growing a strong, engaged fitness community. 

Why Mindbody is a top option for personal training software

Many personal training platforms offer basic scheduling, payment processing, and client booking, but Mindbody goes much further. It provides a true all-in-one business management system designed to support every part of your training operation, including: 

• Custom-branded mobile apps for iOS and Android that let clients book sessions and manage their accounts through your own personalized app 
• Streamlined booking and scheduling with views tailored to trainers, services, and multiple locations 
• Visibility on the Mindbody app so new clients can easily find personal trainers in their area 
• E-commerce tools that allow you to sell memberships, training packages, programs, and retail items 
• Integrated payments and automated billing that keep operations simple and cash flow predictable 
• Smart marketing automation to help you retain clients and bring in new business 
• Virtual training tools for live and on-demand coaching, ideal for hybrid or fully online personal training models 
• Comprehensive reporting and analytics to monitor performance and plan growth 
• Access to flexible capital through Mindbody Capital for hiring, expansion, or equipment upgrades 
• Insurance options specifically tailored to the needs of personal training businesses 

Free or low-cost personal training software often comes with significant limitations, restricted functionality, or inconsistent support. Mindbody provides scalable, reliable tools backed by transparent pricing and no hidden fees. Trainers also gain access to industry-leading integrations, including automated marketing tools, mobile check-ins, payment solutions, and AI-powered features that keep your business efficient and competitive. 

Mindbody's advanced analytics take your operations even further. Real-time reporting gives you insight into revenue, attendance, membership trends, and individual trainer performance, allowing you to understand what drives success. You can see which promotions attract the most clients, identify your top-performing services, and make data-informed decisions about scheduling and pricing. Comparative analytics even show how your business stacks up against similar personal training operations, giving you clear benchmarks for improvement. Together, these features help trainers strengthen retention, increase profitability, and plan confidently for sustainable, long-term growth. 

Resources to start, scale, and grow

If you're launching or expanding your personal training business, these guides can help you get started: 

• How to Start a Fitness Business 
• 15 Ways to Generate More Leads at Your Fitness Business 

These resources pair well with Mindbody's capabilities, reinforcing why it stands out as one of the most effective software solutions for personal trainers. 

If you're asking what the best personal training software is or which scheduling platform works best for small personal training businesses, Mindbody is a top recommendation. It brings together everything from booking and payments to virtual coaching and automated marketing, offering a complete system built for today's fitness professionals. Instead of juggling multiple tools, trainers can rely on one comprehensive platform that supports growth and strengthens their brand.

#2 personal training software: Glofox

Pros 

• Better for small personal training businesses that need a simple setup
• Easy to launch and user-friendly for basic scheduling and client booking 

Cons 

• Glofox does not offer access to a consumer marketplace, which limits visibility to new clients 
• There is limited customer support with Glofox, making it harder to get timely assistance 
• Glofox software may lack the ability to scale as your personal training business grows 
• User reviews mention recurring software glitches on Glofox that interfere with booking and can impact revenue 

Mindbody vs Glofox: 

Glofox is often one of the first platforms personal training business owners explore, but its limitations become clear as the business expands. Although it manages basic scheduling and membership tasks, it does not offer the larger ecosystem or depth of features that growing training businesses need. Glofox is missing things like a consumer marketplace for discovering new clients and best-in-class customer service support.

Mindbody is built to support every stage of the client journey for today's personal training businesses. Trainers gain exposure to millions of potential clients through the Mindbody app, along with advanced marketing tools, retention features, multi-location management, and around-the-clock support. With Mindbody, personal trainers can streamline operations, attract more clients, and scale with confidence using a platform designed for long-term success and growth. 

#3 personal training software: WellnessLiving

Pros 

• Entry-level pricing is affordable, which appeals to smaller or budget-conscious training businesses 
• Around-the-clock support is available for questions or troubleshooting 

Cons 

• WellnessLiving offers a less robust software ecosystem for personal trainers, with fewer integrations and fewer enterprise-grade tools.  
• WellnessLiving's entry-level tiers include hidden fees 
• Some reviews cite that WellnessLiving software is glitchy and has issues with apps freezing, slower software performance, and delayed support response.  
• WellnessLiving charges monthly connection fees for payments. 

Mindbody vs WellnessLiving: 

WellnessLiving is often a comfortable starting point for personal trainers who want an entry-level platform with essential tools such as scheduling, payment processing, and basic marketing. It works for small training businesses that prefer simplicity and minimal onboarding. As a training business grows, however, the platform's limitations can become more noticeable. WellnessLiving also lacks access to insurance options tailored to fitness professionals, which can be an important factor for trainers adding new services, expanding formats, or growing a team. 

Mindbody is built to support personal training businesses at every stage, from independent trainers to multi-location operations. The platform offers visibility in a large consumer marketplace, advanced retention and marketing tools, stronger integrations, and enterprise-grade functionality that helps trainers scale with confidence. Mindbody also provides 99.9% uptime, aligning with leading global software standards. Beyond core features, Mindbody supports trainers with additional resources like Mindbody Capital for funding and Mindbody Insurance for customized coverage. With its broader ecosystem and specialized capabilities, Mindbody gives modern personal training businesses the flexibility, stability, and tools they need to grow, expand services, and deliver exceptional client experiences. 

#4 personal training software: Vagaro

Pros 

• Offers simple scheduling and booking tools 
• A fit for smaller personal training businesses that only need basic functionality 

Cons 

• Vagaro offers a limited set of integrations, which often forces trainers to purchase additional add-ons to access commonly used tools 
• Key marketing features are only free for a short introductory period on Vagaro, leading to additional costs as trainers want to add more functionality 
• Staff management features on Vagaro require paid upgrades, increasing expenses as your training team expands 
• E-commerce and retail tools are add-ons, so selling digital programs with Vagaro may come with extra fees 

Mindbody vs Vagaro: 

Vagaro's low-cost plans and easy setup make it appealing to new or small personal training businesses that want essential tools without a complicated onboarding process. It handles basic tasks like scheduling, online booking, payments, and simple client management. As a training business grows, however, Vagaro's limitations become more noticeable. Its integration network is relatively small, many advanced features require additional fees, and tailored insurance options are not available. These gaps can slow down operations and create challenges for trainers who want to scale. 

Mindbody is built to support personal trainers through every stage of growth. The platform offers a wide ecosystem of integrations, dynamic pricing features, and exposure to a large consumer marketplace that helps bring in new clients. Trainers also benefit from advanced retention tools, enterprise-level workflows, and access to industry-specific insurance through partner providers. For personal training businesses that want deeper functionality, scalability, and professional-grade support, Mindbody delivers the infrastructure and flexibility needed for long-term success. 

#5 personal training software: Mariana Tek

Pros 

• Provides simple scheduling and booking features for managing training sessions 
• Delivers a streamlined client-facing booking experience 

Cons 

• There is no consumer marketplace offered with Mariana Tek software, so personal trainers cannot take advantage of organic discovery and have less opportunities for new-client acquisition.  
• No dynamic pricing features are included with Mariana Tek, preventing your personal training business from optimizing revenue through demand-based pricing strategies.  
• Mariana Tek offers limited ways to connect with support. Assistance for trainers is only available at certain times via email or chat. 
• Some reports say that the Mariana Tek software is laggy 

Mindbody vs MarianaTek: 

Mariana Tek can be appealing to personal trainers because of its modern interface and streamlined branding tools. It offers core essentials such as session scheduling, payment processing, and client-facing apps that help elevate the training experience. However, as a personal training business grows, the platform's limitations become increasingly clear. It does not provide access to a consumer marketplace, lacks dynamic pricing capabilities, and offers fewer third-party integrations than more established platforms. Mariana Tek also does not include tailored insurance options for personal trainers, an important consideration as trainers expand their offerings, work with multiple clients, or hire additional staff. 

Mindbody is structured to support personal training businesses through every stage of growth. The platform provides a large consumer marketplace that consistently drives new clients and advanced marketing and retention features that support long-term success. Trainers also benefit from a wide network of integrations and access to tailored wellness insurance through partners. Mindbody includes the essential tools needed to run daily operations in a single system and offers hands-on support for setup. Mindbody gives personal trainers the reliability and flexibility they need in software as their business evolves. 

#6 personal training software: Hapana

Pros 

• Offers customization options that allow training businesses to shape workflows, branding, and client experiences 
• Provides 24/7 support for teams that need help or troubleshooting 

Cons 

• Hapana does not offer a consumer-facing marketplace app, limiting organic discovery and reducing opportunities for new clients to find and book your personal training services. 
• Hapana offers relatively few integration options, which can restrict connectivity with the broader ecosystem of tools many personal training businesses rely on for marketing, analytics, and operations. 
• Hapana's starter plans are priced approximately 60% higher than Mindbody's, and essential features are often gated behind additional fees. This makes it a more expensive choice for businesses seeking robust, all-in-one software without a premium price tag. 

Mindbody vs Hapana: 

Hapana positions itself as a customizable, boutique-friendly platform with strong branding features and flexible workflows. However, the absence of a consumer marketplace on Hapana makes it harder for personal trainers to attract new clients organically, and the limited integration network restricts connectivity with third-party tools. Higher pricing also makes it a less accessible option for many businesses and trainers. 

Mindbody, on the other hand, is built to support personal training businesses at every growth stage. Trainers benefit from an expansive ecosystem that includes a large consumer marketplace and a wide range of integrations that work seamlessly with external platforms. Mindbody also offers advanced marketing, retention, and reporting capabilities, as well as access to wellness insurance tailored to fitness professionals. For personal training businesses seeking an affordable, scalable, and well-supported all-in-one solution, Mindbody provides the infrastructure, reach, and flexibility necessary to grow with confidence. 

#7 personal training software: Zen Planner

Pros 

• Provides flexibility for trainers who want to tailor workflows, branding elements, and client experiences to match their business style 
• Offers 24/7 customer support for trainers and staff 

Cons 

• ZenPlanner does not offer a consumer-facing marketplace, which limits organic discovery and reduces your ability to attract new clients who are actively searching for personal trainers. 
• ZenPlanner lacks dynamic pricing capabilities, making it more difficult to optimize revenue based on demand fluctuations, class performance, or studio capacity. 
• Although ZenPlanner provides 24/7 support, users report inconsistent response times, which can delay issue resolution and make troubleshooting more challenging. 

Mindbody vs. Zen Planner 

Zen Planner is built for businesses that need basic membership management, automated billing, attendance tracking, and simple class scheduling. While these features can support some personal training operations, Zen Planner does not include built-in organic discovery tools like the Mindbody app, making it more difficult for personal trainers to attract new clients beyond their existing audience. Some personal training businesses also report that Zen Planner's customer service and support can be slow and inconsistent. 

Mindbody provides a more comprehensive and scalable solution designed to support personal training businesses at every stage of growth. In addition to core scheduling, booking, and payment processing, Mindbody offers advanced marketing automation, access to a large consumer marketplace that helps trainers reach new clients, and a robust integration ecosystem that connects with leading fitness and wellness tools. For personal training businesses focused on client acquisition, retention, and long-term growth, Mindbody delivers the flexibility and functionality needed to scale with confidence. 

#8 personal training software: Exercise.com

Pros 

• Includes a drag-and-drop workout builder that makes program creation simple 
• 24/7 customer support available 

Cons 

• No consumer marketplace app is available when using Exercise.com, limiting organic discovery and reducing your ability to bring in new clients who are actively searching for personal training sessions. 
• Exercise.com does not offer built-in dynamic pricing, making it harder to optimize revenue based on trainer demand. 
• Using integrations with Exercise.com can be more complex because they have to go through Zapier. 

Mindbody vs. Exercise.com 

Exercise.com works well for training businesses that focus heavily on program creation and customizable workouts. It pairs these tools with basic scheduling, billing, and client management features. However, its ecosystem is more limited than Mindbody's. Trainers will not find industry-specific insurance options, and many integrations must be set up through Zapier, which can add time and expenses. 

Mindbody is often the preferred choice for personal training businesses that want best-in-class booking, scheduling, membership management, and retail capabilities in one system. It offers robust tools for both appointments and classes, along with integrated payments, automated marketing, and streamlined client management. One of Mindbody's biggest strengths is its large consumer marketplace, which increases visibility and helps trainers attract consistent new business. With features for online booking, virtual training, and seamless payment processing, Mindbody gives personal trainers the reach, flexibility, and professional infrastructure they need to grow successfully. 

#9 personal training software: Momence

Pros 

• Works well for personal training businesses looking for simple software 
• Offers straightforward tools for basic scheduling, session booking, and day-to-day operations 

Cons 

• Momence does not have a consumer marketplace app, so your personal training business won't be able to attract new clients as easily.   
• Momence does not offer hands-on setup and provides minimal support, requiring personal training business to manage configuration and troubleshooting on their own.  
• There are limited reporting tools and business insights available on Momence software, with many key reports requiring manual downloads.  
• The payment processing fees on Momence average 15–20% more than Mindbody, which can significantly impact margins over time. 

Mindbody vs Momence: 

Momence is a newer platform that offers straightforward scheduling and booking, class and appointment management, and support for both in-person and virtual sessions. It appeals to personal training businesses looking for a lightweight, easy-to-implement solution. However, Momence lacks depth in the areas that matter most for long-term growth. Its reporting and analytics tools are limited, and its support functions do not match those of more established platforms. Also, start-ups such as Momence lack resources, which means onboarding can be disorganized and limited. As a result, thriving personal training businesses may quickly find Momence too basic for their evolving needs. 

Mindbody stands out as a long-established leader with a complete ecosystem designed to support personal training businesses at every level. Trainers gain access to powerful scheduling and booking tools, comprehensive membership and staff management, integrated payments, CRM capabilities, and marketing automation—all in one platform. Mindbody also supports branded digital experiences, multi-location operations, and exposure through a large consumer marketplace that helps bring in consistent new clients. For personal trainers focused on scaling, diversifying services, or building a reliable long-term operation, Mindbody provides the stability, depth, and flexibility required for sustained success. 

#10 personal training software: Kenko

Pros 

• A good option for personal training businesses that want a simple, streamlined platform 
• Entry-level pricing options make it an accessible option for some personal training businesses. 

Cons 

• No consumer marketplace app is available with Kenko, so your personal training business is not set up to get in front of new clients.  
• Kenko only offers business insights to their enterprise-grade clients, so many personal trainers won't be able to access business metrics and reporting. 
• Limited integration options, meaning Kenko software does not easily connect with the broader ecosystem of tools. 

Mindbody vs Kenko: 

Kenko is built for personal training businesses seeking a simple, lightweight platform that covers core needs such as class scheduling, booking, membership management, appointment coordination, and basic drag-and-drop marketing. Its streamlined interface and fast setup make it appealing to trainers who want a minimal system with little configuration. However, that simplicity can be limiting. Kenko lacks tailored insurance options, offers fewer integrations, and provides limited customization compared with more established platforms. Its e-commerce features and business insights are also restricted, with advanced capabilities available only on higher-tier or enterprise plans, which can hinder growing personal training businesses. 

Mindbody offers a more comprehensive platform suited for personal training businesses at any stage of growth. Trainers have access to advanced scheduling tools, integrated payments, retail support, CRM capabilities, and automated marketing—all in one system. Mindbody's large consumer marketplace helps trainers attract new clients, while its native integrations support more complex operations. For training businesses aiming to scale nd expand their offerings, Mindbody provides the depth, versatility, and long-term support needed to grow confidently. 

Finding the best personal training software

Selecting the right personal training software is one of the most impactful decisions you'll make as a business owner. Managing schedules, memberships, billing, and client communication becomes far more efficient when everything runs through a single, streamlined system. Whether you're an independent trainer or leading a growing multi-location training business, an all-in-one platform helps reduce manual work, elevate the client experience, and support long-term growth. 

Why personal trainers need specialized software

General fitness apps rarely address the unique needs of personal training professionals. Training businesses rely heavily on precise scheduling, flexible program and membership offerings, equipment or space management, and personalized client interactions. Software built specifically for personal training is designed to meet these demands by supporting the operational, coaching, and relationship-driven aspects that define a successful training business. 

With the right personal training software, you can: 

• Manage session reservations and scheduling with ease 
• Automate payments and maintain recurring revenue with built-in billing tools 
• Communicate smoothly through branded client apps 
• Track attendance, utilization, and trainer capacity 
• Host virtual training sessions or deliver digital programs with online training tools 
• Use reporting and analytics to understand performance and make informed decisions 
• Support trainers with staffing, scheduling, and payroll features 
• Run your business from anywhere with intuitive mobile management apps 

If you're in the early stages of starting out, explore resources on how to open a personal training or fitness business. 

Choosing the best personal training software system

Personal training software should do much more than manage your schedule. It serves as the core system that supports your entire business. A strong platform simplifies membership management, automates billing and payments, enhances client communication, and creates a smoother experience for both trainers and clients. When these tasks run efficiently, your business becomes more profitable and your clients stay engaged.
 
Mindbody brings together all the tools a growing personal training business needs. You get a fully branded mobile app, automated billing and payment processing, virtual training capabilities, advanced scheduling, and a complete suite of business management features. For trainers searching for the best all-in-one software to support growth and improve daily operations, Mindbody offers a comprehensive, reliable solution built to enhance client engagement and keep your business running efficiently. 

Learn more about ourpersonal training software solutions today. 

Grow your personal training business with the best software for modern fitness professionals

If your goal is to simplify bookings, streamline payments, expand memberships, offer virtual training, and elevate your brand with a custom mobile app, Mindbody is designed to handle it all. Many platforms provide only basic functionality, but Mindbody equips modern training businesses with every tool needed to compete and thrive in today's fitness landscape. Automated marketing, strong virtual training features, advanced membership management, and a wide ecosystem of integrations work together to support your business at every stage. 

Mindbody adapts easily to your training model—whether you work with clients in person, offer hybrid services, or manage multiple trainer schedules across different locations. The platform helps you save time, increase revenue, and deliver a polished experience your clients will appreciate. With fully white-labeled mobile apps, your brand remains front and center every time clients book sessions, view programs, or interact with your services. 

Why every personal training business needs management software

Managing a personal training business requires coordinating session schedules, trainer availability, client bookings, payments, and individual training records, all while delivering premium coaching experiences. Without a strong management system, these responsibilities can quickly become overwhelming. Personal training software helps automate core tasks such as scheduling, attendance tracking, billing, and online bookings. This reduces the administrative burden, minimizes errors, and allows trainers and staff to stay focused on coaching and client support. 

Management software also offers valuable reporting tools that highlight performance trends, revenue patterns, client retention, and trainer productivity. These insights help owners make smarter business decisions. Built-in marketing features, including automated email and SMS communication, keep clients informed about schedule updates, promotions, and upcoming programs, ultimately boosting engagement and loyalty. In short, personal training software strengthens daily operations, improves the client experience, and makes it easier to grow the business with confidence. 

The benefits of using personal training management software

There are many advantages to incorporating personal training management software into your business. Some of the most important benefits include: 

• Centralized client records: A secure, centralized database stores everything from contact details and training history to payments and program progress. This eliminates manual data entry, reduces errors, and ensures trainers have quick access to accurate information. Digital records also support personalized coaching and streamlined operations. 
• Session scheduling: Personal training scheduling software makes it easy to coordinate appointments, small-group sessions, and trainer calendars. You can set recurring schedules, track trainer availability, and automate notifications when session times change. This keeps scheduling organized and reduces confusion for both clients and staff. 
• Attendance tracking: Automated attendance tools allow trainers and studio owners to monitor participation quickly and accurately. Reports reveal trends and identify which sessions or programs are performing best. This also helps highlight loyal clients and opportunities to strengthen retention. 
• Payment processing: Integrated payment systems simplify billing, allowing clients to make secure online payments for sessions, packages, and memberships. Automated invoices, receipts, and renewals save time and ensure financial records remain clear and accurate. 
• Advanced reporting and analytics: Comprehensive reporting dashboards highlight key metrics such as revenue growth, attendance rates, trainer performance, and client behavior. These insights help business owners refine schedules, adjust pricing, improve marketing, and make data-driven decisions that increase profitability. 
• Seamless online booking: Online booking tools give clients the freedom to reserve and manage their training sessions anytime. A clean, intuitive interface makes self-service simple, lowers the workload on staff, and enhances overall satisfaction. 
• Automated, personalized marketing: Many personal training platforms include built-in marketing tools that send automated emails, SMS notifications, and targeted campaigns. These features ensure clients stay informed about new programs, schedule updates, and promotional offers, strengthening engagement and retention. 
• Efficiency and productivity: Automating repetitive administrative tasks frees up more time for trainers to focus on coaching, community engagement, and business growth. This leads to smoother operations and better client experiences. 
• Improved client engagement: With personalized profiles, targeted messages, and simplified communication, management software helps trainers build long-lasting relationships. Tailored offers and updates based on client behavior encourage participation and support long-term loyalty. 

How to choose the best personal training management software

When evaluating software for your personal training business, consider the following: 

• Features and functionality: Look for essential tools such as appointment scheduling, attendance tracking, billing automation, payment processing, and advanced reporting. These features form the foundation of efficient operations. 
• User experience: Choose software that's intuitive for both staff and clients. A simple interface reduces training time and improves the overall experience for everyone interacting with the platform. 
• Customer support: Reliable support is crucial. Look for a provider known for responsive assistance, especially if you plan to run early-morning or late-evening sessions. 
• Cost and scalability: Compare pricing across plans to ensure the software fits your budget. As your business grows, the platform should scale with you, supporting more clients, trainers, and services. 
• Security and data protection: Make sure the system protects sensitive information with encryption, secure login protocols, and regular backups. Client privacy and business security should always be a priority. 
• Customization and branding: Choose a platform that allows you to personalize the client experience with branding options, templates, and flexible settings that match the look and feel of your training business. 

Why personal training management software is essential for success

Running a successful personal training business means managing schedules, client registrations, appointments, payments, and daily communications—all at once. Without the right tools, inefficiencies, errors, and missed opportunities can quickly accumulate. Personal training management software centralizes your operations, automates manual tasks, and gives you the freedom to focus on coaching and client relationships. 

One major advantage is simplified scheduling. Clients can book one-on-one sessions, small-group training, or virtual appointments through a mobile app or online portal. Automated reminders reduce no-shows and help improve attendance. Financial tasks also run more smoothly with integrated billing, automatic renewals, invoicing, and real-time revenue tracking. 

Reporting and analytics offer clear visibility into business performance, showing trends in attendance, trainer productivity, and client retention. With these insights, owners can refine programs, adjust marketing efforts, and make informed decisions that support long-term growth. 

Above all, personal training management software empowers businesses to operate more efficiently, elevate the client experience, and grow sustainably—all while reinforcing the professionalism and credibility that clients value. 

Why Mindbody’s personal training management software is the right choice

Mindbody's personal training software delivers a complete, all-in-one system designed to help trainers simplify operations, attract new clients, and build a thriving business. The platform brings together powerful scheduling, payment processing, and client management tools with advanced reporting and analytics that offer real-time visibility into session attendance, revenue performance, trainer productivity, and client engagement. Trainers can tailor their dashboards to highlight the metrics they care about most, making it easier to make informed decisions that support long-term growth. 

One of Mindbody's strongest advantages is its extensive integration ecosystem. Trainers can access tailored insurance options through Mindbody Insurance and secure fast, pre-approved funding through Mindbody Capital—both directly within their dashboard. The results speak for themselves: personal training businesses that use Mindbody's integrations see higher revenue, more bookings, and increased client purchases compared to those using limited or disconnected systems. 

Read Mindbody personal training software reviews online

Anyone can claim to be the best personal training software, but real customer feedback tells the true story. Explore verified reviews to see how personal trainers are using Mindbody to grow their businesses and elevate their client experience: 

Why your business needs personal-training-specific software

General fitness software does not always address the specific needs of personal training operations. A successful training business often depends on: 

• Personal training scheduling software with session caps and waitlists 
• The ability to build branded training apps that reflect your business's identity 
• Integrated billing and automated membership tools 
• Training management features that track client progress, attendance, and program milestones 
• CRM and marketing capabilities that help improve retention and support long-term engagement 

Mindbody brings all of these elements together in a single platform built for personal training businesses of all sizes, whether you coach independently, manage a hybrid model, or operate inside a larger fitness center. 

Booking & scheduling with ease

Clients expect a seamless experience when booking personal training sessions, which makes choosing the right scheduling platform essential. Mindbody provides an intuitive system that works smoothly across both web and mobile. Clients can book sessions, purchase training packages, and receive reminders through your branded app or website. With Mindbody's customizable app and website tools, you can maintain a consistent, on-brand digital presence where clients can check availability and book appointments at any time. 

Trainers can easily embed booking widgets into their websites, converting visitors into active clients. And because Mindbody is much more than a scheduling tool, it also manages memberships, automates billing, delivers in-depth reporting, and supports marketing efforts. Whether you operate as a solo trainer or manage a team across multiple locations, Mindbody scales with your business and helps keep operations running efficiently. 

Business and financial management

Managing a personal training business requires a platform that supports day-to-day operations while also enabling long-term growth. With Mindbody, you can: 

• Oversee memberships with advanced personal training membership management features 
• Automate recurring payments through integrated payment processing 
• Monitor revenue, attendance, and retention with detailed reporting across one or many locations 
• Use powerful integrations that help Mindbody function as one of the leading marketing automation platforms for training businesses 

For trainers evaluating pricing options, it's important to consider return on investment rather than cost alone. Mindbody is designed to increase efficiency, streamline revenue collection, and support meaningful growth. 

Choosing the best personal training software for your business

When trainers ask, "What is the best personal training software?" or research online reviews, it's important to look beyond introductory pricing. Free or low-cost tools often lack essential features like automation, reliability, advanced reporting, and strong customer support. Mindbody offers a balanced combination of professional capabilities, customization, and affordability. With a branded mobile app and an all-in-one platform, you can simplify scheduling, payments, client management, and communication—all while creating a polished experience your clients will trust. 

For long-term success, explore additional resources such as: 

• Insurance for fitness and personal training businesses 
• Business financing and capital support for personal training businesses 

Your personal training business deserves the very best tools to grow and thrive

A successful personal training business needs more than a collection of free apps and outdated systems loosely stitched together. Growth becomes far easier when your operations run through one reliable, comprehensive platform. Mindbody provides exactly that—bringing scheduling, billing, memberships, client management, and virtual training into a single, efficient system. 

Designed for fitness and wellness professionals, Mindbody's branded training apps and integrated management tools help simplify daily tasks, strengthen client engagement, and support long-term business development. Automated payments, real-time reporting, and built-in marketing features work together to enhance the client experience and create smoother operations. Choosing Mindbody means choosing a platform that supports your vision, helping your personal training business stand out, scale sustainably, and thrive in a competitive market.