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3 Ways to Improve Retention

By Roxanne Borger

October 10, 2023

Simply put, retention is the biggest challenge we face in the wellness, beauty and fitness worlds. If we don’t address it, we throw our marketing budget to the wind—essentially bringing in new customers and saying we are ok with them leaving. It’s easy to think the next workout challenge or social media contest will help this, but the results of those efforts aren’t always so easily measured or impactful.

In our 12 years of hosting Mindbody University events and working with thousands of businesses, we’ve seen the following strategies have a lasting impact on retention. Give them a try, come back, and let us know how it goes.


I know most people don’t think of pricing as a retention topic, but it is the foundation of your relationship with your customers. Many businesses have seen great success and growth by making strategic shifts to their pricing so that it better encourages, and rewards, your high-quality customers. 

I look at customers as falling into three groups, with a pricing option targeting each.

  • High-Quality Customers
  • Sporadic Customers
  • Occasional Customers

The key here is the per-session price. The frequency levels for your business depends on your industry. For example, if you offer group classes you will have higher average attendance than those who offer 1:1 services or small group sessions. Want to find out how frequently your customers visit your business? Dig into the Sales by Service report in your software to help you understand how many customers you have that are high-quality customers, sporadic and occasional customers.


Are you doing as much as possible to convert new customers to long term clients of your business? Track and encourage conversations between your staff and new customers to ensure they had a great experience and to encourage them to come back. You must be diligent and methodical about this, not passive. 

These conversations can be in person, over the phone, e-mail or text message—frankly, it often takes all of the above! My favorite strategy is to offer an incentive that is only good while a customer is new: “If you sign up for our membership before your intro offer expires, you’ll get $20 off per month for a minimum of a year.” 
Make it compelling and you’ll see results.


We have to ensure we are listening to what our customers like—and what they don’t—and respond accordingly. Mindbody Marketing has tools that can help automate this for you, but there are low-budget ways to do this, too. At my studio, I had a fishbowl so people could write their feedback down, old school style, right after a session. Coupled with the prompt they received from the Mindbody app, I had a good picture of my customers’ feelings. I also had staff people assigned to take services at my space and had them provide feedback to me as the owner, and to the instructors as well.  

Want to dig in more on retention or any of the topics mentioned above?  Mindbody customers can join us live at Mindbody University this spring and summer where we have extended content on all of these topics and more.

Want more into business education? Join us at Mindbody University.

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About the author:

Roxanne Borger

Director of Client Education

Roxanne (Roxy) has a passion for both wellness and technology and has over ten years experience helping people become healthier, happier versions of themselves—directly and indirectly. It is her current mission to help wellness businesses become more viable and successful through education and sharing what really works through the various Mindbody University offerings.

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