Level up your dojo with progress tracking
Say goodbye to clunky binders and notebooks to track your students’ progress, and hello to flexible, efficient progress tracking that helps you scale. Unlimited programs. Unlimited classes. Unlimited clients. And it’s all fully integrated with your software, so you can easily edit and access the details you need to personalise every client interaction and keep them coming back.
Attracting and retaining new students
Marketing Suite in your software brings in new clients and keeps them committed to your academy. Automated emails and texts. Easy-to-use email templates. Smart contact lists that help you reach out to clients with the right promotions. Professional, on-brand marketing that helps you build your clientele.
A custom app for your dojo
We’ll design an app for your martial arts school with your brand colours, logos, and images so you can connect with your students wherever they are. Send promotional messages, confirmations, reminders, and cancellations—and give parents and kids an easy, mobile way to experience your brand, book and buy your services, and keep an eye on their progress.
A network of new clients ready to book
The Mindbody app connects you with new clients and grows your business by listing your martial arts school directly in the app. Clients can book and buy your services for themselves, their kids, or the whole family. It’s the largest fitness consumer network in the world—and listing your studio is free.
"As new users to Mindbody, we found the system to be very user friendly and intuitive to our business needs, as well as instrumental in client growth."
Owner and Head Instructor, Barrios Martial Arts
San Francisco, California
Everything you need in one software
The best online booking experience
Martial arts software gives your students a branded way to book with your dojo. Parents can manage their entire family’s memberships from a single account and easily book for themselves or their children. Plus, whether they book on your website, Facebook, through the Mindbody app, or your own custom app, your schedule updates automatically.
Simplified student and staff management
Mindbody’s martial arts software handles all your staff management, from staff scheduling to payroll. Your instructors can view their schedules from anywhere, reschedule classes, make cancellations—and see who’s signed up, who’s paid, and who needs to renew their memberships.
Payments integrated with your dojo software
Make every transaction experience easy for you and your students with a payments and billing management system that’s built into your martial arts software. Ensure that every payment is tied to a client profile, track inventory, and collect membership payments automatically.
Running your business on any device
With the Mindbody business app, your dojo moves with, so you can handle the tasks you normally do from desktop on your phone or tablet, wherever you are. Check in clients, book classes, run transactions, sub out instructors—all from the palm of your hand. Plus, you can run reports and quickly view key metrics with the Business Snapshot.
Students check themselves in
The class check-in app lets students sign themselves into class. You’ll avoid the long line at the front desk, save time on attendance tracking, and keep your focus on making their martial arts experience the best it can be.
A flexible point of sale system
No matter where you are—in a training session, at the front desk, anywhere in your dojo—you can check your clients out, let them buy online, or set up automated billing. Payments are integrated with your management software and all of our hardware options. And you can take payments from anywhere using our business app.
Run your martial arts business with confidence
Business education curated for your dojo
Our management software helps you grow—and we back it up with expert business knowledge researched just for you.
Frequently asked questions
- What is martial arts software?
Martial arts software is an online program that helps business owners and managers run their dojo, grow their following, and create amazing experiences for students. Martial arts software is created with the needs of martial arts businesses in mind. For example, it can help karate school owners streamline administrative tasks, simplify student management, access new reporting metrics, reach untapped audiences, and more. Whether you’re a small studio with a loyal community or a multi-location school with thousands of members, martial arts software scales to meet the demands of your dojo and clients so you can expand when you’re ready.
There are many software options built for martial arts schools, as well as other programs simply made for general business management, but the best martial arts software options usually have tools that help create greater connections with clients. These are often automated marketing options for email and text, progress tracking systems for students, review and referral programs, branded mobile app solutions, CRM tools, and more. The features available within martial arts software vary by package, so talk with a sales rep to learn more about what’s the best fit for your dojo.
- How does software help me run a martial arts school?
The daily administration tasks for martial arts school owners and managers can be overwhelming no matter the studio size, but martial arts software takes the stress out of operations and saves time by streamlining or automating many day-to-day duties. When you run your business with a martial arts management program, you get a 360-degree view of your dojo right from the software dashboard, complete with your daily schedule, at-a-glance metrics, client info, and more. The software displays your entire daily schedule on one screen, gives clients new ways to book with your dojo, and even automatically notifies waitlisted clients when class spots open up. There are staff management tools in the martial arts software that clock staff in, track hours, and calculate payroll, and even a system that automatically finds staff substitutions when an instructor calls out. The data you need is always at your fingertips with instant access to saved favorite reports, as well as additional data on inventory, sales, and more. The best part? You can take it all on the go with a user-friendly, mobile business app that puts your martial arts software in the palm of your hand.
- Does martial arts software support progress tracking?
Belt promotions are an important part of the client experience of your dojo, and martial arts software simplifies the management and tracking side for instructors. In the software, the progress tracking system lets you assign belts to students, create requirements for belt promotions, and track how many classes per belt clients have taken. There are also advanced progress tracking features, as the software can support multiple programs and milestones, manage multiple programs from a student’s profile, and create a detailed rank history for each client's milestone progression. There’s even a special report in the martial arts software that tracks which students are eligible for the promotion, plus an inventory report that makes sure that you have enough uniforms and belts available for your upcoming promotions. Features can range by package, so talk with sales to find one that supports your progress tracking needs.
- Can martial arts software help with member management?
Students are the heart of your martial arts school, and martial arts software has all the tools to make sure your members and staff are organised, informed, and happy. Your martial arts software keeps all of your student details in a central location for easy access, and staff can review member preferences, payment info, and service history before classes so they have the info they need to create personalised member experiences. Memberships are also easy to set up in your martial arts software, and they can be combined with simple automated billing options so your dojo has a recurring revenue stream. The software also keeps school owners informed with important alerts about expiring payment info, important client details, and membership sales opportunities for new students who have intro offers expiring. Students can even manage some member details themselves, and can log in to their accounts to add billing info, view payment and visit history, and redeem rewards points and gift cards.
- What kinds of marketing tools come with martial arts software?
Whether you’re trying to attract more students to your dojo or keep your current members loyal, martial arts software has the marketing tools to help you achieve your goals. When your business is running on martial arts software, you’ll be able to list your schedule everywhere prospective clients look to book martial arts classes—on your website, through Google, or on the Mindbody app. If you choose, you can also promote your classes by offering last-minute pricing or special intro offers in the app to encourage visitors to give your karate school a try, for example. Once they’ve enjoyed a class, they’ll enter your marketing funnel, where the software automatically sends tailored emails and texts to convert new customers to members or encourage loyalty with just the right rewards. The software also has review and referral programs to create buzz around your brand, an integrated email editor to create custom martial arts school messaging, and more. Plus, you can keep an eye on how your campaigns are performing with integrated, easy-to-use ROI dashboards.
- Does martial arts software make payments easier at my dojo?
Yes, when you have a martial arts management platform, all of your payments are run directly through your software—online, on mobile, and at the front desk. Because everything is handled at one location, all of your admin and reporting process are simplified and all client payment details are stored in the system. Your martial arts software also collects membership fees automatically if recurring payments are set up, and expiring card details changes are handled automatically with the Card Updater feature. With the right hardware, you can even collect payments from anywhere using the mobile business app. And, you can rest easy knowing that all card data is securely stored at the highest industry standard available: PCI Level 1.
- Can martial arts software handle my lead funnel as well?
Absolutely. Whether you’re still managing your sales process with sticky notes and spreadsheets or using a third-party tracking software, getting a lead management system that’s built into your martial arts software will change your business. You’ll be able to view your entire sales pipeline with a single dashboard that tracks, nurtures, and turns sales leads into members of your community. When new profiles are created or leads are tagged in your martial arts software, they’re automatically pulled into your sales funnel. Your entire team will have easy access to all lead touchpoints in a single timeline, and to detailed account information and follow-up activity. And, of course, the martial arts lead management system will give you insightful metrics about your sales funnel so you can constantly hone your team’s performance.
- How does the Mindbody app bring new clients to my martial arts business?
When you’re running your dojo on martial arts software, you have the option to list your business on the Mindbody app to showcase your services to millions of potential students. All you have to do is opt-in to list, and your martial arts software does the rest—after you provide a few additional details about your location, staff, service type, etc. It’ll expose your martial arts school to millions of fitness lovers, but you can also use additional promotion options to get them to choose your studio. In the martial arts booking system, you can promote your classes to get premium placement and offer last-minute deals or intro offers to users that may need a little extra incentive. Once they’re in your doors, you can use your dojo’s quality client experience and the marketing tools in your martial arts software to convert them into lifelong students.