Class / Hourly / Commission Pay Rates

1. Log in as the owner
2. Follow this menu path: Toolbox => Setup => Staff => Staff Management
3. Look up the person whose pay rate you want to adjust
4. For that teacher, click on the link titled "Class / Hourly / Commission Pay Rates" on that teacher's Staff Profile Screen (the link is in the upper-right corner)

You can set that up on this screen. At the very top, you can set how much you pay an employee per hour. Then give the hourly employees a username and password. When their shift starts, they will clock in by following this path: Toolbox => Time Clock => Clock In/Clock Out.

 

They clock out by following the same path.

Their hours and pay will then appear on the Pay Roll report.

For example, if you pay your yoga teacher 50% of the gross profit from a yoga class, then you would enter "50" in the percentage area at the bottom of this screen. Do not set the percentage in the commission area. This is a common mistake. Instead, scroll to the bottom of the screen and set the percentage that this employee is paid at the bottom of the screen in the fields for 17 and 18.

 

Rates 17 and 18  

These are percentage pay rates, which the teacher is paid a percentage of the revenue per visit brought in for the class. Percentage pay rates are not recommended if you have monthly memberships or other time based visits. It makes the teacher's pay rate unpredictable. The more clients use a month-long membership card, the less the teacher will make. This is because the revenue per visit for unlimited class cards decreases as the pass is used.

Example: If a monthly unlimited card cost $100 and the teacher receives 20%, the first visit will earn the teacher 20% of $100, the second visit will earn the teacher 20% of $50, the third visit will earn the teacher 20% of $33.33 and so on.

 

To learn more about commissions, click here

Everything you need to know about Commissions is on this page.

 

To see how much you need to pay each staff member:

1. Log in as the owner (or someone with enough permissions)
2. Follow this menu path: Reports => Staff => Payroll

 

To see the pay rates for all of your staff:

1. Log in as the owner (or someone with enough permissions)  
2. Follow this menu path: Reports => Staff => Pay Rates

For each of your class and workshop teachers, you need to pick one pay rate that will be their default. The default rate will appear when you schedule the teacher for a class. Use the drop down box titled "Default Class Rate" to do so.

 

Also, if you use our Quick Teacher Substitution feature, the substitute will be paid this default pay rate. Just because you pick one default rate for a teacher, it doesn't mean you can't pay them different rates. For secondary or tertiary pay rates for the same employee, you will have the option of choosing a non-default pay rate when you schedule a class.

Each one of your staff members has their own pay rate table. We've tried to come up with every possible scenario a business would use to pay an employee for teaching a class or a workshop.

Rates 1-2 and Rates 9 -16

These rates are per class rates with the option of a bonus per head over a specified number of heads.

Example: You pay a yoga teacher $20 per class. But to reward your high-volume yoga teachers, you pay them an additional $4 per head for every student over 20. However, you still want limitations. You can set a Min (dollar amount) and Max (dollar amount) for how little or much you want to pay staff.

• 19 students show up, teacher gets paid: $20
• 20 students show up, teacher gets paid: $20
• 21 students show up, teacher gets paid: $24
• 22 students show up, teacher gets paid: $28

 

Rates 3 -4

These are per head rates with an optional bonus per head over a specified number of heads.

Example: You pay your yoga teacher $4 per student. To reward your high-volume teachers, you pay a bonus of $2 for every additional student over 20.This means that student number 21, 22, 23, etc? will earn the teacher $6 instead of just $4.

• 0 students show up, your teacher doesn't get paid anything.
• 5 students show up, your teacher gets paid $20
• 20 students show up, your teacher gets paid $80
• 21 students show up, your teacher gets paid $106 (the 21st student earns them $26)

 

Rates 5-6

These two rates pays a per head rate for every person in the class when the value is met. This is different from rates 3-4, which pays a bonus based not on everyone in the class, but just the people who came in after the threshold was met.

Example: If you pay a $1 bonus per head for a class over 30, then a class of 31 people will generate a $31 bonus for the instructor. A class of 35 people will generate a $35 bonus for the instructor. If only 30 people attend, then the instructor will not receive a bonus.

 

Rates 7-8 and 19-21

These are incremental rates. If you pay your teachers using this kind of matrix, then they are paid a flat rate depending on the amount of students that they bring in.

Example: You pay teachers $20 if they bring in at least five people. You pay them $25 if they bring in 6-10 people. And $30 if they bring in 11-15 people.

 

If you want, you can change the increments from 1-5, 6-10, 11-15, to whatever you want.

Here's how:

1. Log in as the owner
2. Follow this path: Toolbox => Setup => Staff
3. Click the Pay Rate Descriptions link in the right corner.
4. Change the increments.
5. Press Update Pay Rate Descriptions to save changes.

 

Rates 17 and 18

These are percentage pay rates, which the teacher is paid a percentage of the revenue per visit brought in for the class. Percentage pay rates are not recommended if you have monthly memberships or other time based visits. It makes the teacher's pay rate unpredictable. The more clients use a month-long membership card, the less the teacher will make. This is because the revenue per visit for unlimited class cards decreases as the pass is used.

Example: If a monthly unlimited card cost $100 and the teacher receives 20%, the first visit will earn the teacher 20% of $100, the second visit will earn the teacher 20% of $50, the third visit will earn the teacher 20% of $33.33 and so on.

If you don't like calling your pay rates "Rate 1" and would rather call them "Full Time Yoga Teacher" or "Holiday Pay Rates," then you can. Click the Pay Rate Descriptions Link at the top right corner of the Class/Hourly/Commission Pay Rates Screen.

No, if you change a teacher's pay rate it changes his or her pay rate for everything in the past. For example, if you decide to raise Joe Smith's per-class rate from $15 a class to $17 a class, your Pay Roll report will show that he was paid $17 for every class in the past. The pay rates feature just helps you figure out how much to pay people during a certain period. Our system is not a complete accounting solution when it comes to tracking payroll.

The Copy Button lets you quickly copy pay rates on the Appt. Rates & Booking Times Screen and the Class/Hourly/Commission Pay Rates Screen. Meaning, if you have five new yoga instructors in your yoga studio, you can just enter the pay rate information for one, and then use the new Copy Button to set up the remaining four.

 

To use the Copy Button:

1. Look up a staff member here: Toolbox => Setup => Staff => Staff Management
2. Click on the staff member's "Class / Hourly / Commission Pay Rates" Link
3. Set up the staff member's pay rates
4. Next to the text "Copy these rates to," choose a staff member that will share the pay rates of the staff member above
5. Click the Copy Button