Account Balances Report

• Sort By - Choose from Account Balance, or Client Name.
• Show - Choose from All Balances, Negative Balances Only, or Positive Balances Only
• Location - you can filter by multiple business locations, or find sales from your Online Store. Choose a location from the drop down list and click Generate. By default, the report is set to All Locations.
• Tagged Clients Only - if you tagged a list of clients in the system, checking Tagged Clients Only shows only sales of those clients who are on the tagged list.
• Generate AutoPays - With a few swift clicks, you can create an AutoPay for every client that owes you money. The AutoPay is scheduled that night. And it automatically sets the AutoPay amount to bring every client's negative account balance up to $0. This new feature is faster, more accurate, and more effective then printing and mailing invoices. And if you diligently save the credit card numbers of clients, it's one of the coolest ways to collect money -- ever.

With a few swift clicks, you can create an AutoPay for every client that owes you money. The AutoPay is scheduled that night. And it automatically sets the AutoPay amount to bring every client's negative account balance up to $0. You can even set what date the AutoPays are scheduled to offset when you charge the clients' credit cards using the report. This feature is faster, more accurate, and more effective then printing and mailing invoices. And if you diligently save the credit card numbers of clients, it's one of the coolest ways to collect money -- ever.

 

• Feature's location: Reports => Clients & Accounts => Account Balances

 

Prerequisites for this feature:

• You must use MINDBODY's integrated credit card processing to process credit cards or ACH
• You must have the "Bulk Schedule AutoPays from Account Balances Report" Permission
• For clients with negative account balances to be set up for AutoPays, the client must have a valid credit card saved in his or her Billing Info section

 

How it works:

If you want to charge the credit card or ACH account of every client with a negative account balance, here's what you do.

1. Follow this menu path: Reports => Clients & Accounts => Account Balances
2. Click on the "Schedule AutoPays" Button (if you don't see it, then you don't have an integrated MINDBODY payment processing account.)
3. The report will list every client with a:
   1. Negative balance
   2. Valid credit card on file
4. Check boxes to the left of every client that you will charge
5. You can choose to charge credit cards or ACH for every client
6. You can adjust the amount of the AutoPay
7. Notice the date field in the lower left corner; here you can set what date the AutoPays are scheduled to be run
8. Click the Schedule AutoPays button at the bottom
9. You will be taken to the AutoPay Schedule - Detail report, which displays the AutoPays that you just scheduled. The report has the ability to delete scheduled AutoPays.
10. There is also a new checkbox at the top of AutoPay Schedule - Detail report titled "Account AutoPays Only," which allows you to see AutoPays created just from the Account Balances report (i.e., this new feature). AutoPay Schedule - Detail report is located under the Payment Processing menu. This feature can only be used by staff members with permission to the new Bulk Schedule AutoPays from Account Balances Report permission on the Users & Groups screen.